Process redesign freed capacity for mission work.
Regional community services nonprofit — Nonprofit · Northern California · ~85 staff
Administrative overhead had grown to 34% of total staff time, driven by duplicate data entry, unclear approval chains, and manual reporting for grant compliance. Program directors reported spending 6+ hours weekly on admin tasks unrelated to client service. Board members questioned whether the organization could scale its impact without proportional overhead growth.
Aevum mapped eight core workflows from client intake through reporting, facilitated redesign sessions with program and admin staff, and implemented a simplified decision-rights framework. We focused on eliminating duplicate steps rather than adding technology — the client's existing tools were sufficient once processes were clarified.
“For the first time, our program leaders can describe exactly who approves what — and our board sees the impact in numbers, not anecdotes.”
— Client leadership (name withheld by request)Client metrics verified internally during engagement close-out. Results reflect this client's context and are not a guarantee of future outcomes.
Founded 2026 · Aevum Group Inc · 123 Morningstar Ave, Oroville, CA 95965